A. The standing committees in general (excluding the Executive Committee) shall
be composed ideally of at least three (3) members of The NP Assoc GR, including an Active Member as the Chairperson, and shall assume duties as are assigned by The NP Assoc GR Board of Directors and specified in these Bylaws;
have Chairpersons who are appointed or replaced by the President (except the Nominations Committee), subject to the approval of the majority of The NP Assoc GR Executive Committee;
report to The NP Assoc GR Board of Directors when requested;
establish annually a Committee budget, for presentation to the Finance Committee, to contribute to the full budget of The NP Assoc GR; and
include, but not be limited to, the Executive Committee, Bylaws Committee, Finance Committee, Legislation Committee, Membership Committee, Nominations Committee, Practice Issues Committee, Program Committee, and Communications Committee.
B. The Executive Committee shall
be constituted by the officers named in the Article entitled "Officers" in these Bylaws and have the President as its Chairperson;
by majority vote, approve the President's appointment of a chairperson for each standing committee (except the Nominations Committee, which shall have an elected chairperson), as well as the President's delegation of an officer's duties;
approve the President's creation of and appointments to ad hoc committees as the need for such committees arises;
dissolve ad hoc committees as the need for them is satisfied;
by majority vote, authorize the payment of legitimate expenses as defined by the Finance Committee and as may be required by The NP Assoc GR By-Laws or policy manual;
exercise the powers of the Board of Directors, as necessary, in the interim between meetings of the full Board.
C. The By-Laws Committee shall
review The NP Assoc GR Constitution and Bylaws every even numbered year for affirmation or amendment;
receive and review all proposed amendments to The NP Assoc GR Bylaws;
submit such proposed amendments for action to The NP Assoc GR Board of Directors in accordance with the provisions for amendments to these Bylaws;
retain a copy of the Bylaws reviewed and of any revised Bylaws developed, along with written material presented to membership for consideration and/or vote, and turn these materials over at least annually to the Secretary for preservation; and
make available a copy of the current Bylaws to any member requesting one.
D. The Finance Committee shall
be chaired by the Treasurer
develop an annual budget (considering individual committee budgets) to be presented to The NP Assoc GR Board of Directors for its approval within the first quarter of each calendar year;
assess the current financial status of The NP Assoc GR in relation to the budget and propose any necessary budgetary adjustments;
arrange for any required auditing services;
establish a system for reimbursement or advancement of appropriate monies to members for expenses related to The NP Assoc GR; and
preserve for a period of seven years from the date of their filing with an authoritarian body or their creation (whichever is later) all financial records, tax filings, reports to The NP Assoc NYS, and any correspondence related thereto, with any intended destruction of this material after that period receiving prior approval of The NP Assoc GR Executive Committee.
E. The Legislation Committee shall
serve as a liaison with The NP Assoc NYS;
keep The NP Assoc GR members informed of proposed local, state, and federal legislation pertinent to the NP profession;
coordinate the lobbying activities of The NP Assoc GR with those of The NP Assoc NYS;
maintain a list of The NP Assoc GR members by legislative districts, for targeted lobbying; and
preserve all correspondence and all educational and informational material related to The NP Assoc NYS and The NP Assoc GR legislative objectives that may from time to time be collected or created by this Committee, with any intended destruction of this material receiving prior approval of The NP Assoc GR Executive Committee.
F. The Membership Committee shall
keep an accurate record of the names and addresses of all members of The NP Assoc GR, provide an updated list to the Treasurer and to each member of The NP Assoc GR Board of Directors at least quarterly, and provide an updated list to each member of The NP Assoc GR at least annually;
actively recruit members for The NP Assoc GR;
review the status of each member of The NP Assoc GR, if eligibility is questionable, refer the matter to The NP Assoc GR Board of Directors, as needed, for further direction;
notify ineligible applicants that they do not meet The NP Assoc GR membership criteria;
work closely with The NP Assoc NYS in revising membership status, as needed;
notify members who have not paid the current dues that their membership has expired; and
preserve for a period of seven years from the date of their creation or submission to The NP Assoc NYS (whichever is later) all membership lists and data and any correspondence related thereto, with any intended destruction of this material after that period receiving prior approval of The NP Assoc GR Executive Committee.
G. The Nominations Committee shall
have an elected Chairperson who shall serve a term of two (2) calendar years and be elected in even-numbered years;
consist of the elected Chairperson and at least two (2) other members appointed by The NP Assoc GR Board of Directors on the recommendation of the Nominations Committee Chairperson;
accept names submitted by any member and solicit nominees for open positions, in lieu of taking nominations from the floor.
actively approach The NP Assoc GR Board of Directors and The NP Assoc GR Active Members to
publicize vacant positions and solicit volunteers therefor;
ascertain that any individual candidate for an elected position meets eligibility requirements and inform him/her of the responsibilities of the position for which he/she is being considered;
require of each nominee submission of a current "statement of qualification," including reference to educational preparation for advanced practice, present professional and employment positions, and a personal statement of professional philosophy and goals, as well as a signed statement consenting to serve if elected;
develop in a timely fashion a slate of nominees for election, so that regular annual elections may be held within the fourth quarter of the year;
provide each nominee with The NP Assoc GR Bylaws so he/she will be familiar with the responsibilities of the position for which he/she is nominated;
distribute election ballots to the Active Members (status as determined by the Membership Committee) using a doubl envelope system to ensure confidentiality;
receive completed ballots, and assign two (2) tellers (neither of whom are candidates) to tally votes and to ascertain that there has been only one (1) vote per Active Member;
report election results (including a summary of statistical data such as number of ballots sent out, number received by the deadline, etc.) to The NP Assoc GR Board of Directors;
notify all officers and committee chairpersons in writing of their election or appointment to their respective position; and
preserve all ballots, credentials, and other records of election for a period of two (2) years after the election results are reported to The NP Assoc GR Board of Directors), with any intended destruction of this material after that period receiving prior approval of The NP Assoc GR Executive Committee.
H. The Practice Issues Committee shall
be a resource for NP's questions about clinical practice in New York State; and>
collaborate and consult with members of the relevant committee in The NP Assoc NYS about practice issues, and keep a record of all such activity, with any intended destruction of these records receiving prior approval of The NP Assoc GR Executive Committee.
I. The Program Committee shall
assess the continuing education interests of The NP Assoc GR members;
plan and coordinate the execution of continuing education programs for The NP Assoc GR general membership gatherings;
arrange for members to receive continuing education credits for educational programs presented by The NP Assoc GR; and
preserve any correspondence, notes, memos, agreements, CEU records, or program planning materials for a period of seven (7) years from the date the program is offered, with any intended destruction of this material after that period receiving prior approval of The NP Assoc GR Executive Committee.
J. The Communications Committee shall
act to enhance the public understanding of the roles and functions of NPs;
work with the Membership Committee to increase membership in The NP Assoc NYS and The NP Assoc GR;
advertise The NP Assoc GR general membership meetings to potential members;
keep The NP Assoc GR membership informed by publication of a quarterly newsletter, serving as a vehicle to disseminate information and facilitate communication between NPs in the Greater Rochester area, containing a summary of the minutes of the most recent Board of Directors meeting of The NP Assoc GR, and including the time and place of general membership meetings and Board of Directors meetings of The NP Assoc GR;
work closely with members of the Legislation, Nominations, and Program Committees to ensure timely dissemination of information from those sources, including report of election results when appropriate;
develop and implement policies for advertisements in the newsletter, which shall be presented to and approved by The NP Assoc GR Board of Directors;
retain all articles, correspondence, tapes, videos, or other material related to this Committee's activities, turning such items over at least annually to the Secretary preservation;
retain a copy of each newsletter, turning them over at least annually to the Secretary for preservation; and
develop and maintain a World Wide Web site for The NP Assoc GR information dissemination.