A. Officers of The NP Assoc GR shall perform duties specified in these Bylaws and/or designated by The NP Assoc GR Board of Directors.
B. Each officer shall deliver to his/her successor (or, in the absence of a successor, to the President) all accounts, record books, papers, computer records/disks and/or other property belonging to The NP Assoc GR within two (2) weeks following the expiration of his/her respective term of office, or of his/her resignation or removal from office.
C. The President shall
serve a term of one (1) calendar year, and in the following year, the President will automatically enter the office of Immediate Past President;
be Chairperson of The NP Assoc GR Executive Committee;
develop an agenda for, call, and preside at all meetings of The NP Assoc GR Executive Committee, Board of Directors, and general membership;
serve as an ex-officio member of all committees, except of the Nominations Committee;
appoint the committee chairpersons (except the Nominations Committee Chairperson, who shall be elected) immediately after installation as President, subject to the approval of a majority of The NP Assoc GR Executive Committee;
make interim appointments of any officer or chairperson, as needed, with the approval of The NP Assoc GR Executive Committee;
delegate the duties of any officer or chairperson as needed (due to temporary absence, disability, or any other reason deemed appropriate), subject to the approval of a majority of The NP Assoc GR Executive Committee;
appoint a member of the Executive Committee of The NP Assoc GR to preside at any Executive Committee, Board of Directors, general membership, or special meeting in the event that the President, President-Elect, or Immediate Past President cannot preside;
create ad hoc committees and appoint members to them (as needed, to efficiently carry out the work of The NP Assoc GR), subject to the approval of The NP Assoc GR Executive Committee;
pay necessary and allowed disbursements in the case of a temporary absence of the Treasurer; and
serve as the Immediate Past President in the year following his/her term of office as President.
D. The President-Elect shall
serve a term of one (1) calendar year, and in the following year, the President-Elect will automatically enter the office of President;
perform the duties of the President in his/her absence, including presiding at The NP Assoc GR Executive Committee, Board of Directors, and general membership meetings;
perform any duties designated by the President and/or The NP Assoc GR Board of Directors; and
serve as President in the event of a vacancy occurring in that office, for the remainder of the vacated term, and then for his/her own term of office in that position.
E. The Immediate Past President shall
serve a term of one (1) calendar year;
serve as consultant to the President and The NP Assoc GR Board of Directors in the year following his/her term of office;
preside at all meetings of The NP Assoc GR Executive Committee, Board of Directors, and general membership, in the absence of both the President and the President-Elect; and
perform any other duties as designated by the President and/or The NP Assoc GR Board of Directors.
F. The Secretary shall
serve a term of two (2) calendar years and be elected in even-numbered years;
record and keep minutes of The NP Assoc GR general membership, Board of Directors, and Executive Committee meetings;
preserve for a period of seven years from the date of their filing with an authoritarian body or their creation (whichever is later) all The NP Assoc GR minutes, correspondence, articles, and other informational documents, either originating with the Secretary or collected from committee chairpersons (excluding financial documents, membership lists and data, program planning materials, election materials, newsletter input sources, legislative materials, and The NP Assoc NYS organizational materials) with any intended destruction of this material after that period receiving prior approval of The NP Assoc GR Executive Committee;
collect from committee chairpersons at least annually and archive news clippings, copies of program announcements, photographs of members, and records of achievements, awards, honors, and special events related to The NP Assoc GR and its individual members;
provide notice of all special meetings and any other notices that may be required by these Bylaws or The NP Assoc GR policy manual.
G. The Treasurer shall
serve a term of two (2) calendar years and be elected in odd-numbered years;
disburse such funds as are automatically authorized by these Bylaws, or as have been approved by The NP Assoc GR Executive Committee;
keep an itemized account of all receipts and disbursements and give a written report of such at all Board of Directors meetings and a verbal report of such at all general membership meetings of The NP Assoc GR;
maintain custody of all bank and financial materials and documents relevant to The NP Assoc GR monies for a period of seven years from the date of their filing with an authoritarian body or their creation (whichever is later), with any intended destruction of this material after that period receiving prior approval of The NP Assoc GR Executive Committee;
arrange for the bonding of any member of The NP Assoc GR, as directed by its Board of Directors;
arrange for the completion and timely filing of any necessary financial forms, and
chair the Finance Committee.
H. The Chapter Representative(s) shall
serve a term of two (2) calendar years and be elected in odd-numbered years;
attend all of The NP Assoc NYS Board of Directors meetings and report back to The NP Assoc GR Board of Directors, verbally and in writing;
submit chapter reports to The NP Assoc NYS, as requested;
represent the vote(s) of The NP Assoc GR at The NP Assoc NYS Board of Directors meetings;
maintain, update, and keep two (2) copies of the organization manual of The NP Assoc NYS for use by The NP Assoc GR, with one copy to be archival and the other to be for circulation purposes; amd
have an Alternate Representative (either elected, or appointed by The NP Assoc GR President) to attend meetings when the Chapter Representative cannot do so.